beInvited – Guest Management System
A web-based Guest Management System that streamlines event check-in, angpao tracking, and WhatsApp-based invitation management.
Problem_Statement
Event organizers often face long queues at check-in, manual guest tracking, and difficulties in managing invitations, attendance, and angpao calculations efficiently. These issues lead to poor guest experience and time-consuming post-event reconciliation.
Approach_&_Solution
Built a web application to centralize guest management, enabling fast QR and manual check-in, automated angpao tracking with label printing, and WhatsApp-based invitation and RSVP handling. Designed with a focus on speed, usability, and real-time event operations.
Key_Features
- QR Code & manual check-in to reduce front desk queue
- Automatic angpao tracking with label printing for each guest
- WhatsApp invitation & RSVP (PAX confirmation) via broadcast API
- Real-time attendance tracking (guest check-in monitoring)
- Centralized guest list with search and filtering
- Dashboard analytics for event overview
Challenges
- Handling fast check-in flow for large guest volumes without delays
- Designing intuitive UI for non-technical event staff
- Ensuring real-time synchronization of attendance data
- Integrating WhatsApp API for broadcast and RSVP handling
- Managing accurate angpao tracking and labeling system
Reflection_&_Learnings
“This project strengthened my ability to design real-world event systems focused on operational efficiency, usability, and performance, especially in fast-paced on-site environments.”